To create a Pivot Table from a dynamic range (where the number of the last row and last column may vary) with VBA, use a macro with the following statement structure:. The quick view of large data set is possible through a pivot table. Step 5. Inside the above code is the name of the macro that I want to run every time the pivot table changes and this will be through the slicer click. Value Filters. 10. As you can see, the Select Multiple Items checkbox is selected, and both values (and only them) from the table are checked (Visible = True). This is important as I want to consolidate on my dashboard page with a slicer but I am using calculation tables and a single pivot tables to summarise the datasets. 2) “ PivotTable2 ” is the name of the Pivot Table. any suggestions on cycling through the different pivot tables as well as the each individual items? Hi is there any option to hide pivot table filter but not heading. Now, you have to switch this code in “FilterMultipleArray”: Transposing this range converts 2d array to 1d array. This can be done with a data validation list or a slicer connected to a different data source. It’s a list of names with cities, states, and birth dates. March 20, 2018 - 1:19 am. Pivot can consider as a tiny form of the entire data set. According to your description, I think you want to add multiple filter items to a pivot table, and these filter items are from a named range in the current worksheet. Last Modified: 2012-05-11. Notice the addition of ALL at the end of the slicer. It makes sure that the “Birth” header is not used in any field of the Pivot Table. I’m going to use this data to demonstrate filtering options. You can also go through our other suggested articles to learn more – Pivot Table Sort; VBA Pivot Table; VBA Refresh Pivot Table; Pivot Table … expression A variable that represents a PivotTable object. The following was the first list - notice the TOTAL at the bottom. Excel Pivot Tables: Sort Fields, Values & Dates, use Custom Lists, with VBA. You can filter by a particular date range, for example: by this week, next month, next quarter, next year, last year, year to date and the list goes on and on. May 19, 2020, Transfer Data Between Arrays with VBA It’s time to start filtering Pivot Table data. Offline. I have enhanced it a little. expression.ActiveFilters. One of the advantages of summarizing your data in a pivot table is that you can filter the results, to focus on specific items. Press Filter button; The table column below is instantly filtered. You can use arrays or ranges. From the available data, you can highlight data the way you want. October 17, 2020, Excel Dashboard Designs Populate Pivot table filter with mutiple values using VBA. 3) The filtering field in the pivot table is called " Category ". Later in the code, there are two loops: For and Do While. 7. I am updating the filter value of all tables based on a selection from the user via VBA. 9. There are a few things you will need to change above to match your data set. I am doing something much similar to this, but have several ( 9-10 ) pivot tables with the same fields and items, but cut up differently on each table. Nothing sophisticated until yet. Recently I had an issue, there were two tables which were disconnected and I needed the first pivot table to be refreshed off the output of the second pivot table when these were using different data sources. This will be our consolidation and we will manipulate the pivot table when this disconnected slicer is clicked. VBA code At the end of the procedure, a pivot table name “PivotTable1” will be created from this cache. 11. Refresh Excel Pivot Table and Cache of PivotTable, using VBA. It wouldn’t be a problem if we just could set visibility to all elements to False and then add True to ones from an array. The raw pivot table that will feed our summary is a top five by the labour column and it will look as follows: A summary by TOTAL is represented by the term ALL, so I want the pivot table to show the sum of the parts and I want the ability to summarise by ALL which is the TOTAL. Code becomes more complicated when we start to deal with multiple elements. Here is a demo of the types of filters available in a Pivot Table. The final bit of code need to go in the sheet that the slicer comes from - in my case it is the LIST tab worksheet code. Next, we are going to create myPivotCache to hold the replica of the data source. Excel Dashboards: Tracking a CrisisApril 14, 2020, Multi-National Excel Dashboard You can also create a Filter for your Pivot Table using VBA. June 3, 2020, Connect Slicer to Multiple Data Sources TheSmallman.com - Making your small systems hum... © Copyright 2013-2021 theSmallman.com All Rights Reserved. 12. I have pivot tables with filters defined. Next, we are going to create myPivotCache to hold the replica of the data source. The rest of the code should stay the same. The myPivotTableStart variable determines where the Pivot Table starts. The following code will create a filter based on Region in the Filters section: ActiveSheet.PivotTables("PivotTable1").PivotFields("Region").Orientation = xlPageField ActiveSheet.PivotTables("PivotTable1").PivotFields("Region").Position = 1 ! This is useful if you want to see what invoices are due to be paid this month or what sales transactions were included in a particular quarter. Use Vba to filter Pivot Table and Slicer 16 marzo 2016 16 marzo 2016 funichi88 Power BI Sometime happens that you need to filter in automatic way a table or a “slicer” using data written in a particular cell without select it with classical manual selection. This is how the code looks like: Now, instead of New York, we have filters or California. September 21, 2020, Excel File Picker VBA This is to avoid having to check so many items. Syntax. Here we discuss How to Create a Pivot Table Filter in Excel along with examples and excel template. The next is the name of the name pivot table: An the final part is where the cell that you wish to control the pivot table is, be aware of the sheet it is on and the cell: You may want to do this from a data validation list or you could do it as I am presenting through a secondary slicer. Excel offers a robust tool for filtering Pivot Tables with the VBA code. As the two lists are from different datasets a little VBA code is needed. Filtering the Report Date field in the pivot table will also select the filtered item in … 2 Solutions. 1. Pivot Tables are a key tool for many Excel users to analyze data. There is a way to use a range of cells as a source for filter items. In this animated screen shot, the Product field is filtered, when the Spin Button arrows are clicked. Adds new filters to the PivotFilters collection. In Excel 2000 and above, before creating a pivot table you need to create a pivot cache to define the data source. At the end of the procedure, a pivot table name “PivotTable1” will be created from this cache. Two table headers (“Name” and “City”) are added to the Rows Field. The next line of code do just that. VBA code: Filter Pivot Table based on cell value. For example, if you have retail sales data, you can analyze data for each region by selecting one or more than regions (yes, it allows multiple selections as well). G. GFC Member. Now the database won’t have a field called ALL and this is important as I don’t want the user to click all the buttons (or unfilter everything) in order to show the TOTAL for all positions. Support and feedback. Here is an example, it shows a pivot table summarised by ALL departments. And below code is for this: This worksheet contains the pivot table the ultimate slicer is built upon. There are three kinds of filters that you can use in a pivot table: label filters; value filters; manual filters. Archived Forums > Excel for Developers. They are used to check each item in the filter (AZ, NY, CA)  with items inside the array (AZ, NY). As the two lists are from different datasets a little VBA code is needed. 1) “ Sheet1 ” is the name of the worksheet. 10. The first is the name of the worksheet code name. The problem is, if you try to set all visible elements to False, Excel will return an error. 4) The value you want to filter the pivot table is placed in cell H6. Each to their own. In this case, it’s cell A1. New Member. Excel Pivot Tables Grouping: Group Items, Group Data and Group Date Values, using VBA. And we create a simple pivot from this data set. VB Script; Microsoft Excel; Visual Basic Classic; 8 Comments. Consider this Data & a Pivot Table! Instead of displaying all the values, display only one based on a variable: Add Pivot Table fields again, ad run the following code. Multiple Filters on a Pivot Field. Member Since: March 13, 2018. There are three kinds of Filters in Pivot Table for each Pivot Filters – Label Filter, Value Filter, Manual Filter. Using VBA to Update the Pivot Table. Now, “City” is after “Name”, but it’s important to have “City” as the first position. I added one next to the table. Syntax. cntrygrl asked on 2011-04-21. If the cell value is empty, no filter is applied. This post includes the essential code to control Pivot Tables with VBA. To use more than one filter per field, you can change one of the Pivot Table options. There are codes of three states: New York, California, and Arizona. The following is what ALL looks like: There is a new disconnected list on the LIST Sheet and this will be used for the slicer to control the output sheet. In this article, I’m going to show you different ways you can do it. This is a guide to Pivot Table Filter in Excel. This Excel VBA tutorial explains how to apply multiple criteria in Label Filter of Pivot Table. Table of contents. You can also use cell value instead of a variable. Members. If both values match, the code makes the pivot item visible and exits the loop (Exit Do) because we know that this value exists. Once these three things are changed you should be ready for the final part. The file attached is a sample of a much larger dataset. Creating a slicer off the raw data (not the above) looks as follows. Change the filterValue variable. I don’t know to do for put a double selection on pivot table I apply the filter CDL so and more use another filter from other CELL where I put the value of the YEAR example 2011. If all items are selected then that is the TOTAL - however if I want ta consolidation button for ALL I have to change it up a bit. Excel VBA Pivot Table. How it works. Having this number, we can use the If clause and run it only if there is at least one element inside the array (numberOfElements > 0). Excel VBA Multi select values in pivot page filter. If you want to run the code multiple times, you may want to clear the Pivot Table before doing that. September 23, 2020, Upload Data with Power Query ie show item 1 on tables 1-10 thanks in advance for the help.. i only know bits and pieces of VBA. Just be sure that these items are in one column, and there are no empty cells anywhere. There are 3 types of filters available, and you can see them in the screen shot below: Label Filters. We can use a simple macro to set the filter in the pivot table for the latest date in the source data table. The following is what the model looks like once complete. We have to do it using a different approach. The last line before the end is xlHiddenField. Values that are not in the list are unchecked (Visible = False). Band in Rows and CTC in Values. May 12, 2020, Checking if Folder Exists with VBA Excel then loops through the next Pivot Table and next worksheet until all have been changed and the procedure ends. You will need to understand the concept to apply it to your problem though. At the beginning of the code, we have to clear all filters and enable the ability to choose multiple page items. Kyle Jacobs. However, it also filters a column in the Excel table on which the pivot table is based. PowerPivot itself cannot be automated with VBA. Add it just after assigning a Pivot Table to a variable: You can also create a sub procedure to do that: Each person lives in a city that is located inside a state. Occasionally you may want to filter a pivot table based on values in other cells. Excel Pivot Table Properties & Settings, using VBA. The start file is as follows: The following is the small list that the pivot table and slicer will be built on. April 27, 2020, Scripting Dictionary with Ranges Leave a comment below if you would like to see something else covered in this guide. The code to change the pivot table … VBA Pivot Table helps you to summarize reports from a large data set. © Copyright 2013-2021 theSmallman.com All Rights Reserved. Using VLOOKUP, check if the data matches one of the filter values. Have questions or feedback about Office VBA or this documentation? Dim LastRow As Long Dim LastColumn As Long Dim SourceDataAddress As String With SourceWorksheet.Cells LastRow = .Find(What:="*", … Solution #1: VBA Macro to Filter a Pivot Table for a Specific Date or Period. Step4. You can also filter data using multiple values. This article assumes that you know how to import data with PowerPivot and how to integrate it into an Excel file as a pivot table. #4: Create Pivot Table from Dynamic Range VBA Code to Create Pivot Table from Dynamic Range. Changing a pivot table filter when a cell changes in Excel. Filtering Pivot Tables. The myPivotTableStart variable determines where the Pivot Table starts. The following code inserts Pivot Table elements into fields: At the beginning of the code, there is a Pivot Table assignment to the myPivotTable variable. This assures us that there is at least one element, otherwise, it would set all values to false and therefore return an error. Normally when you create a pivot table, Excel automatically creates a pivot cache without asking you, but when you need to use VBA, you need to write a code for this. The Calc column depicts the type of calculation and there is a Serial number for each. Next to Pivot Table I have created a small table with the following data. This is creating the on cell change code that will run the macro every time your data validation list or slicer is clicked on. You have to add a filter value inside a cell. December 29, 2020, Excel Dashboard Example Test you macro!!! VBA Pivot Table Filter. April 23, 2020. Excel Pivot Tables: Insert Calculated Fields & Calculated Items, Create Formulas using VBA. Type a value in cell range B2, C2 or D2. Now, we are using UBound and LBound functions to determine the number of elements inside the FilterArray array. Make sure that the sheet with the data is active and run this code: In the beginning, this subprocedure gets the data range for the pivot table (A1:E11). It is naturally a lot more work to create this method. If we didn’t exit the loop, the pivot item would be overridden by the next item in the array and the visibility would be set to False. Read-only. Indicates the currently active filter in the specified PivotTable. 6. The following Excel file should help you see the workings behind the above. This example is in the Download section below -- look for the sample named Pivot Spinner Table Filter. Excel Pivot Tables: Sort Fields, Values & Dates, use Custom Lists, with VBA. 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